General Information & Policies for Event Planners
We ask that all arrangements for your event be finalized one month in advance. The Armory will outline these arrangements in an agreement that must be signed in order to reserve the room and hold the event.
Agreements
We ask that all arrangements for your event be finalized one month in advance and will be outlined in an agreement by the Armory. A signed agreement is required to reserve the room and hold the event. This shall include all menu selections, beverage service, set up and any special requirements that may be needed.
Cancellation Policy
If it is necessary to cancel at anytime, the room fee is non-refundable. If cancellation occurs within 60 days prior to the event, all monies paid are non-refundable, plus you will be held liable for 50% of the estimated final bill. If cancellation occurs within 10 days prior to the event, all monies paid are non-refundable, plus you will be held liable for 100% of the estimated final bill.
Menu Selections
Menu requirements shall be prearranged for all events of 20 or more guests, with an estimated count of guests given two weeks in advance. A guaranteed number of guests is required 10 days in advance. If a guaranteed number is not submitted, the preliminary number will become the guarantee. You will be charged for the number guaranteed or the number actually served, whichever is greater. A menu card or indication of entrée will be provided to the Armory by the host for each guest. The host will be responsible for distributing the menu indicator to each guest. Prices are subject to change up to 30 days in advance, and menu substitutions may be subject to a price change. For planning purposes, a starting price per guest for 2014 is approximately $23.95. Remember tofactor in approximatley 3 to 5% increase in food prices per year. This is exclusive of room fees, service charges, taxes and beverages. With the exception of a wedding cake/celebration cake from an approved bakery, no other outside food or beverage is allowed into the Armory.
2015 Room Fees and Minimum Spending
Room rental fees and minimum spending are applied to all special events. Room fees and minimum spending may vary depending on the hours needed, day and size of the event. A sample of our current pricing is as follows:
| Drill Hall Theater | $995.00 room rental with $4,800.00 minimum spending |
| Lieutenants | $200.00 room rental with $500.00 minimum spending |
| Alcove | $25.00 room rental with $100.00 minimum spending |
| Patio | Please contact the Armory for pricing |
Included in this fee are the following house items: china service, linens, glassware, silverware, and a standard room set up. Charges for rental equipment requested by the host will be added to the total charges as well as any special room set up or layout requests. An additional fee will be applied if the event is not held during regular business hours of operation. Minimum spending excludes room fees, service charge and taxes.
Service Charges/Taxes
A service charge of 20% will be added to all food and beverages purchased. Wisconsin state tax of 5.5% is added to the entire invoice. Special events with tax exempt status shall provide a copy of the exemption certificate 7 days prior to the date of the event.
Alcoholic Beverages
All beverages shall be purchased from the Armory. In the practice of responsible service, the Armory reserves the right to refuse service to anyone. It is the Armory's policy that no one under the age of 21 will be served or be allowed to consume alcoholic beverages. Proof of age shall be required for all guests under 27 years old. Draft beer half barrels purchased will not be refunded. You may reserve a half barrel, which will be charged upon opening. Last call will be made no later than 11:45PM. Bottles of wine and pitchers of beer will be served and controlled by the Armory Staff.
Decorations
All decorations must be approved by the Armory prior to the event date. An Armory staff member will be on hand when you set up and will have the final approval as to methods to attach any decorations. Candle flames must be surrounded by glass and all flames must be below the rim of the enclosure (Armory staff will light candles prior to guest arrival). Tape or other such fasteners to the walls and confetti or glitter sprinkled on tables or floor is not allowed. Rice or cornmeal is not allowed on the property. There will be a decorating fee of $50.00 per hour per staff member for set up of decorations brought in by the host with a 2 hour minimum. All decorations must be removed at the end of the event and any décor left behind on the day of the event will be assigned a minimum $125.00 tear down fee, plus an additional $50.00 per day it is left at the Armory.
Maintenance
Regular cleaning of the area being used is included in the cost; however, excessive un-cleanliness may result in additional charges.
Smoking
The Armory is a 100% Smoke Free facility.
Damages/Liability
Groups or individuals hosting an event at the Armory agree to be responsible for damages to Armory property and for the conduct of their guests or groups contracted by the event host. Damages will be charged accordingly. The Armory does not assume responsibility for damage or loss of merchandise for articles left in the facility. Security arrangements should be made for all items left unattended for any length of time.
Payments
A payment in the amount of the appropriate room fee will be required for all events requesting use of any room. The room fee is required to reserve the room and shall be non-refundable. The Armory requires full payment of estimated charges 7 days before the event. This payment is based on the estimated number of guests and items requested from the Armory. Any changes that exceed the estimate and payment will be due the day of the event.
Leftovers
In accordance with Wisconsin Health Department regulations, it is the Armory's policy to prohibit any leftover food to be taken out.
